Have you ever been in a meeting room that is dark and
dingy? The creative juices and concentration of participants
is unarguably reduced. Sometimes it is worse. Add clutter,
remnants from past meetings, and overflowing trash
containers to the mix and you have a very unproductive
excuse for a meeting room. Max says this is not a meeting
room, it's a “Meeting Gloom”.

Neat-nuts will be turned off by the mess while curious minds
will scan the mess looking for things that will be of interest to
them, allowing them something to focus on in their minds
instead of the meeting topic. Eyes will wander through the
clutter.

Another problem in "Meeting Glooms" is that they send an
unprofessional message to employees and customers.
Granted, it is subliminal to some and very obvious to others,
but the point is the same as distracted driving. You only fool
yourself if you believe it does not have a negative impact.

A particularly egregious offense can be found at some of the
older plants in Detroit where meetings rooms sometimes
have signs warning of the carcinogen asbestos in the room.
Max actually worked in one automotive meeting room that
had materials appearing to be from the old muscle cars of
the 1970s.

Develop a policy that places the responsibility for the
cleanliness of the meeting room on the facilitator. Have
them (or their appointee) police the room for cleanliness five
minutes prior to the meeting. If it is messy from the last host,
call that person and make it teamwork to clean the room. If
the refuse, to help take their refuse to the desk and let them
know you did not want to throw out anything because you
were not sure what is important.

Remember, meetings are much more effective and
productive when held in a room free of clutter. This includes
the table, any counters, or equipment being stored.

Use this term for developing skills in these areas:
A Bizerm™ is a new business term
combining two descriptive words into a
single word or phrase whose definition is
often only known by those using it. To see
more terminology in the workplace,
click
here.

©2007, 2017 Max Impact, Rochester Hills, Michigan,
USA
"Meeting Gloom"
A Bizerm™