Have you ever been in a meeting room that is dark and dingy? The
creative juices and concentration of participants is unarguably
reduced. Sometimes it is worse. Add clutter, remnants from past
meetings, and overflowing trash containers to the mix and you have a
very unproductive excuse for a meeting room. Max says this is not a
meeting room, it's a “Meeting Gloom”.

Neat-nuts will be turned off by the mess while curious minds will
scan the mess looking for things that will be of interest to them,
allowing them something to focus on in their minds instead of the
meeting topic. Eyes will wander through the clutter.

Another problem in "Meeting Glooms" is that they send an
unprofessional message to employees and customers. Granted, it is
subliminal to some and very obvious to others, but the point is the
same as distracted driving. You only fool yourself if you believe it
does not have a negative impact.

A particularly egregious offense can be found at some of the older
plants in Detroit where meetings rooms sometimes have signs
warning of the carcinogen asbestos in the room. Max actually
worked in one automotive meeting room that had materials
appearing to be from the old muscle cars of the 1970s.

Develop a policy that places the responsibility for the cleanliness of
the meeting room on the facilitator. Have them (or their appointee)
police the room for cleanliness five minutes prior to the meeting. If it
is messy from the last host, call that person and make it teamwork to
clean the room. If the refuse, to help take their refuse to the desk
and let them know you did not want to throw out anything because
you were not sure what is important.

Remember, meetings are much more effective and productive when
held in a room free of clutter. This includes the table, any counters,
or equipment being stored.

Use this term for developing skills in these areas:
Bizerm™
"Meeting Gloom"
A Bizerm™ is a new business term combining two
descriptive words into a single word or phrase whose
definition is often only known by those using it. To
see more terminology in the workplace,
click here.

©2007, 2017 Max Impact, Rochester Hills, Michigan, USA